Officer Meeting

Officer Meetings are formal, uniformed meetings where officers come together to give each other updates on the current status of their activities, to discuss and reflect on past and current events/experiences, and to prepare for upcoming endeavors. These meetings will usually last somewhere around two hours. The topics of discussion are primarily decided upon by the Executive Cabinet prior to the meeting, although once the agenda has been decided upon, officer members are invited to include additional discussion topics; the format of officer meetings usually incorporates open-floor discussion among all officers as well.

Agendas
It is often useful to have and send out a meeting schedule/agenda at least a few days before the actual date of an Officer Meeting. This gives officers the opportunity to think about the topics of discussion beforehand and to come to the meeting with questions and comments prepared. This often helps the meeting end on time, sometimes even early. It is recommended to encourage officers to bring snacks or to end the Officer Meeting with dinner to allow for additional Officer bonding time.

Sample Agenda
The decision on what to include in each Officer Meeting should depend on what the Officer Cabinet feels is most relevant and constructive to discuss at the time. In general, it is a good idea to prioritize discussion of topics that involve all officers. Topics that only require communication between a handful of officers should only be addressed at Officer Meeting after topics that would benefit from everyone's input and opinions have already been brought up.
 * 1) Food/refreshments before the official start of the meeting
 * 2) Three Bows to officially start meeting
 * 3) Master Cheng Yen Morning Speech Video (or other TC-related video)
 * 4) Quick discussion on video
 * 5) Updates from Executive Cabinet
 * 6) Retrospective discussion on past events
 * 7) Upcoming events - logistics and delegation
 * 8) Discussion opened to all officers for bringing up any topics they want
 * 9) Three Bows to officially end meeting

Miscellaneous event tips

 * Officer Cabinet should decide at Officer Meeting when and where they would like to have the next Officer Meeting. However, in cases where this is not possible (officers are unsure about their schedules, for instance), then Doodle polls or other tools for online voting/scheduling should be used to decide on a date.

Locations
Previous locations that have been used as venues for officer meetings:
 * Tzu Chi San Diego Service Center
 * Address: 5754 Pacific Center Blvd Suite 202, San Diego, CA 92122


 * EcoVerse /Jing Si Books & Cafe
 * Address: 302 11th Ave, San Diego, CA 92101 


 * UCSD Campus - Meeting Rooms